CLUB POLICIES
COMPETITIVE PROGRAMS

REGISTRATION

• Each new and returning member will pay a yearly Gymnastics Ontario (GO) Fee and a yearly Administration Fee upon registering for the program.
• These fees are not refundable.

TRAINING FEES

• The Competitive 2023-2024 Training Season begins September 5, 2023 and ends June 28, 2024.
• All training fees are collected on a monthly basis and are due by the 1st of each month.
• Monthly fees are payable by Pre-Authorized Debit (PAD), cash, or e-transfer ($5 fee will be added for this payment method/month). 
• Summer training is extra. 
• In order to take part in club events & competitions, all fees need to be paid and the family account needs to be in good standing. 

• A late fee of $10 per week will be added to the account for each outstanding week.
• If payment is more than 2 weeks late, your membership will be paused. In order to continue attending classes, all outstanding payments must be received. 

Children must be picked up on time at the end of the practice. There is no supervision once class has ended. If you are running late, please call the office to inform us. Late pickup will be charged $1/minute.

• Should a child withdraw from training in the middle of the season, Aspirals management must receive notice of cancellation in writing (info@aspirals.ca) at least one week before the next billing date (first of each month) to avoid incurring monthly charges. If cancelling after the monthly payment has been process, no refunds will be issued for that billing cycle.
• There will be no partial refund of fees if the gymnast withdraws in the middle of the month.
• If the family goes on vacation, the child gets sick or injured and misses more than two straight weeks of training, 50% of monthly fees must be paid in order to maintain their spot in the group.

• For every competition, there is a registration fee that will be collected by your coach for each event.
• There is an entrance fee to watch every competition or a show. Participating gymnasts are free.
• There is a charge for every routine choreographed. The fee is $180 for three private hours.
• Competition costumes may be bought or rented. The cost will vary. Parents should consult their coaches prior to purchasing or renting the outfit.
• Gymnasts should have their own apparatus for routines. They may be purchased through the internet from various rhythmic sites. Best known is: www.romsport.ca
• Parents may book private lessons or semi-private lessons with their coach or dance instructor.
• All competitive gymnasts must wear club uniform to practice.
• All Provincial athletes must purchase club tracksuits to wear at club events and competitions.

• All gymnasts must wear club uniform: pink leotard or club pink or black top and shorts
• Hair must be neatly tied back
• No jewellery, watches, belts, skirts etc. may be worn in the gym.

• For the health of our members and staff, do not send sick children (or adults) to class.
• There are no make-up classes for any missed training.  Fees will not be pro-rated for missed classes for any reason.

• Classes may be cancelled due to inclement weather.
• If inclement weather is forecasted (heavy snowfall, freezing rain, etc...), we will make the decision whether or not to cancel classes by 3:00 pm. All members will be notified by e-mail of the cancellation.
• There are no make up classes for inclement days. 
• Fees will not be prorated due to inclement weather day cancellations.

All private classes are booked directly with the coach.

Payment for private classes is payable (by cash only) directly to the coach at the end of each class.

Deposit of one private class is required upon booking of the first class. The deposit is fully refundable at the completion of the agreed-upon sessions, provided adherence to this policy.

There is a 24-hr cancellation policy. If the student cancels with less than 24 hours notice or is a no-show, full price of the private lesson will apply.

We send monthly newsletters by email. Please add info@aspirals.ca to your contacts to ensure you receive our updates. Parents must check their emails regularly and inform the office, should their electronic address change. We will call only if the information we want to communicate is urgent and/or personal.

Members will receive regular newsletters, competition/show dates and update and other information that is often time-sensitive and/or will require your response. Parents may also call the club, write emails or come and talk to us in person during office hours.

Do not leave any valuables in the change rooms. Aspirals Gymnastics is not responsible for lost or stolen items.

Use of electronics and phones is prohibited during training.

Throughout the year, Toronto Aspirals hosts an annual competition, "Valentine Classic", an in-club competition, "Stars of the Future" and several shows. Participation of parents is essential to the success of these events. 

Our parents and families at Aspirals are our most important and valued resource in support of the success of our gymnasts.

We ask that parents and families observe the Aspirals Code of Conduct::

• At Aspirals, the lead of coaching is undertaken strictly by the professionals at Aspirals. 
• During practice, parents many not enter the gym or otherwise attempt to interact with the child or the coach.
• If parents wish to speak to a coach, please do not contact the coach with questions immediately after practice. Please request an appointment to speak to the coach in private at a mutually convenient time. 
  
• Taking photos and video recordings during practice is strictly prohibited.
• Respect for coaches, staff, gymnasts, judges and the sport are expected at all times. 
• Should you have any major issues to discuss, we ask that you wait 24 hours before speaking with the coach or the office. The discussion should not happen in the heat of the moment or in the presence of the child, unless requested by her coach. 
• Enjoy the sport, the competition, and the spirit of sportmanship. Always!

Toronto Aspirals Management reserves the right to suspend and/or revoke club membership due to non-compliance of established policies and procedures.